Who Helps Govern Cottage Grove? Boards, Committees, and Commissions Explained

At next week’s Village Board meeting, the Village President will present her recommended appointments for the Village’s boards, committees, and commissions. Under Village governance, it is the Village President’s responsibility to make these appointments, subject to confirmation by a majority vote of the Village Board.

That process is more than an annual agenda item. It is a reminder of how much local government depends on residents who are willing to serve, learn, and help shape the community’s future.

It also gives us at CG Forward a good opportunity to explain the differences between boards, committees, and commissions, their respective authorities, and how decisions are made. Increasing public participation and supporting transparent decision-making ultimately help build trust in local government and ensure more voices are part of the process.

Why These Groups Matter

No Village Board can do all the work of governing alone. Strong communities function best when many residents with different backgrounds, skills, interests, and motives are involved in public service. Thus, the Village’s boards, committees, and commissions create a structure for that involvement. They help study issues in greater detail, draft plans and policies, and make important recommendations for the Village Board to consider. Importantly, individuals who volunteer their time provide specialized expertise that helps guide decision-making.  

Some groups are advisory to the Village Board, such as the law enforcement committee and parks committee. Some have limited decision-making power (e.g., the plan commission). Others, like the police commission and utility commission, are established by ordinance or state law with specific duties and act independently of the Village Board. Almost always, there are department staff, legal counsel, financial specialists, and others who serve as consultants and collaborators to broaden the breadth of knowledge.

The Village of Cottage Grove is part of intergovernmental agreements with the Town of Cottage Grove for fire services (with the independent non-profit Cottage Grove Fire Inc.) and the Town of Cottage Grove and Village of Deerfield for EMS services (contracted with Deer Grove EMS). Those commissions are unique because they are composed solely of board members from the respective municipalities, who must weigh the district’s needs alongside those of the communities they represent. This could and perhaps will be a standalone future blog topic!

What Is a Board?
A board is typically a formal governing or oversight body with defined responsibilities. In some cases, boards manage a specific function or institution, like the Library Board (governed by state statute chapter 43). They oversee budgets, policies, strategic direction, and operations. Boards often carry broader responsibility than committees and usually meet on a regular schedule with established procedures.

But, boards do not micromanage staff. Instead, they set direction and provide oversight. Most importantly, they are majority-controlled, meaning decisions only move forward when a majority supports them. Without that majority, there is no official action.

What Is a Committee?
A committee is generally created to focus on a specific topic (parks), project (tourism), or policy area (ordinance review). Committees are often smaller working groups that review information, discuss options, and bring recommendations back to the Village Board. Village ordinances state how committees are to be structured. Some committees are standing committees that meet regularly. Others may be temporary, ad hoc, and created for a specific purpose (e.g., a centennial committee). Regardless, committees are where much of the detailed work happens. They ask questions, debate alternatives, and refine ideas before matters move to the full board.

What Is a Commission?
A commission is usually a body created by ordinance or statute with a defined public role. Depending on the commission, it may advise elected officials, conduct hearings, review applications, or make determinations within its legal authority.  Commissions often deal with areas such as planning and zoning (plan commission), ethics, and public safety (police), or community services (utility). Because many commissions have responsibilities established in law, their procedures are often more structured than those of committees.

How Decisions Are Made
Each body has its own scope and purpose, but decisions generally follow the same basic principles:

1. Open Meetings
Meetings are publicly noticed and conducted in accordance with transparency laws. Agendas are posted in advance so residents know what will be discussed. The Village website has multiple ways to sign up for alerts, agendas, and other communications.

2. Discussion and Deliberation
Members review materials, hear staff input, ask questions, and discuss options in public.

3. Motions and Votes
When action is needed, a member makes a motion, another seconds it, and the body votes. In most cases, the majority of those present determine the outcome.

4. Recommendations or Final Action
Some groups only recommend action to the Village Board. Others may have the authority to act directly within their jurisdiction.

5. Village Board Oversight
The elected Village Board remains accountable to the public and is the final decision-maker on many major issues, including budgets, ordinances, and confirmations.

Why Appointments Matter
Appointments matter because the people serving in these roles influence the quality of discussion and the strength of decisions. Because appointments happen annually and terms are staggered, it is very rare for committees to become “stacked” or dominated by any one group at a single time. Just as the elected Village Board reflects the community, these groups do as well. All effective boards, committees, and commissions need members who are prepared, respectful to staff, curious, and committed to the community. While diverse perspectives strengthen decision-making, good governance depends on both expertise and collaboration.

A Healthy Community Needs Participation
Local government works best when residents stay engaged, not only by voting, but by attending meetings, sharing public comment, applying to serve, and understanding how decisions are made. These groups may not always make headlines, but they shape the policies, priorities, and projects that affect everyday life in our Village.

That is why next week’s appointments are worth paying attention to. They are part of the ongoing work of building a stronger community together.

How Are Cottage Grove’s Finances Evaluated?

I want to start with a simple disclaimer: I am not a municipal finance expert. I do not have the extensive credentials or graduate-level training associated with those titles. I do not work in public finance, bond markets, or government auditing. But I was interested in learning more about how the Village of Cottage Grove’s finances are actually evaluated, because I think many of us hear words like “debt,” “bond rating,” or “audit” without always knowing what they mean in practice.

The more I looked into it, the more I came away with two impressions. First, the Village already has multiple credible financial review processes in place, which help maintain a healthy portfolio and accreditation. Second, any conversation about creating a “Debt Reduction Task Force” should begin with an honest understanding of those existing safeguards. I also went into this with a specific question in mind: whether creating a “Debt Reduction Task Force” would add meaningful value beyond the systems already in place.

What I found is that Cottage Grove’s finances are not evaluated through just one lens. There are multiple layers working together: Village staff, public partners, and consultants prepare the budget and financial statements; an independent outside auditor reviews those statements annually; a municipal advisor helps structure and manage debt issuance; credit rating agencies evaluate the Village’s ability to repay; and Wisconsin law sets legal limits on general obligation debt. Taken together, these layers form a system of professional, independent oversight. Village finances are not evaluated informally or casually. They are reviewed by auditors, guided by licensed financial advisors, tested in public credit markets, and constrained by state law. That context matters, especially in a public conversation that sometimes treats financial decisions as if they are made without serious scrutiny. 

One thing I wanted to better understand was the Village’s S&P rating. In the official statement for Cottage Grove’s 2025A General Obligation Promissory Notes, the Village is listed with an S&P Global Ratings grade of AA with a Stable Outlook. At a basic level, a credit rating is an independent opinion about the Village’s credit quality. In ordinary terms, it is one signal to investors about how strong the Village appears as a borrower. The “AA” category is considered very strong, even if it is not the very highest tier. For residents, that matters because stronger credit typically leads to better borrowing terms and lower interest costs than a weaker rating would receive. A Stable Outlook suggests that, at the time of issuance, the rating agency did not see a near-term risk of downgrade. A rating is not a guarantee, and it does not mean every borrowing decision is automatically wise. But it is a meaningful external assessment of financial strength and one that directly affects taxpayers.

I also spent time looking into Ehlers and Associates, Inc., the municipal advisor for the Village. Ehlers helps public-sector clients with debt planning, structuring bond issuances, managing repayment schedules, running competitive bond sales processes, and ensuring regulatory compliance. This is highly specialized work. Most residents, and frankly most elected officials, are not experts in municipal bond structuring, arbitrage compliance, or disclosure rules. A municipal advisor brings that level of expertise. Under MSRB Rule G-42, municipal advisors are also subject to a fiduciary duty to their public-sector clients, including duties of care, loyalty, and conflict disclosure. That does not make any advisor beyond question. The Village Board and staff still need to understand the advice they receive and make sound decisions. But it does mean that debt issuance is not being done casually, it is being guided by professionals operating under regulatory standards. The benefit is expertise. The risk is that complex financial decisions can become less accessible to the public, which is why transparency and clear communication remain essential.

I was also curious about the Village’s independent auditors. For the 2024 financial statements, the outside audit firm was Baker Tilly US, LLP in Madison. In its audit opinion, Baker Tilly concluded that the Village’s financial statements are fairly presented and follow generally accepted accounting principles. That matters because an independent audit confirms that the Village’s financial reporting is being presented accurately under established standards. What I found especially helpful was that the audit materials did not read like a political talking point. They included both reassurance and caution. Baker Tilly reported that it did not identify any deficiencies in internal control that it considered material weaknesses. At the same time, it identified one deficiency: account reconciliations prepared throughout the year should be performed by someone independent of the transaction processing for the account. Baker Tilly also reported no significant difficulties in completing the audit, no disagreements with management, and no misstatements identified during the audit. To me, that is actually what a credible audit process should look like. It should not be a blanket claim that everything is flawless. It should be an independent review that says where things are working and where internal controls can still improve. The pros of using an outside auditor like Baker Tilly seem pretty clear: independence, technical expertise, and the ability to compare the Village’s numbers to broader municipal benchmarks. The caution is that an audit is not the same thing as day-to-day management. Auditors review whether statements are fairly presented and whether internal control issues meet certain thresholds; they do not run Village operations. So an audit is essential, but it is not a substitute for good budgeting and good oversight throughout the year.

Another question I had was: what helps ensure that Village funds are not mismanaged or stolen? What I found is that there is not just one safeguard, but several layers of oversight. Village management is responsible for internal controls, and the annual audit provides reasonable assurance that financial statements are free of material misstatement, whether caused by fraud or error. Our Village has a finance division that includes staff with CPAs. In the 2024 audit, Baker Tilly reported no known or suspected fraud and no material weaknesses, and as noted in the audit findings regarding independent reconciliations, oversight works best when duties are separated, and records are reviewed by more than one person. At the same time, the Village operates within formal policies and legal guardrails. The 2026 adopted budget sets a target for the unrestricted general fund balance between 20% and 30% of annual operating expenditures, and the 2024 audited balance of 28.42% falls within that range. The Village is also well within its legal debt limit, with approximately $31.9 million in outstanding general obligation debt against a limit of $67.9 million, or about 47% utilization. In plain language, the Village relies on internal controls, independent audit review, financial policies, and legal constraints to reduce risk, maintain stability, and identify areas for improvement.

At the same time, I understand why some residents may still have concerns. Government finances can feel complex, and when decisions involve long-term debt, it is reasonable to ask questions about transparency, accountability, and long-term impact. Those concerns are valid and worth engaging with directly.

I understand why the idea of a “Debt Reduction Task Force” might sound appealing. It suggests additional oversight, more transparency, and a dedicated focus on long-term planning. But it is important to be clear about what such a group would actually do. A task force would not conduct independent audits, issue credit ratings, structure or price municipal debt, or replace legal debt limits or financial policies. Instead, it would largely review and reinterpret information that has already been analyzed by auditors, advisors, rating agencies, and Village staff. At best, it could serve as a forum for public education and discussion. However, the Village Board and Budget Committee already carry out this work through annual budget reviews, workshops, financial planning, capital prioritization, and careful decisions about when and how to use debt. At worst, it risks duplicating work and adding an additional layer of interpretation to processes already designed to provide independent, professional analysis. The Village is already subject to multiple independent layers of financial oversight. Creating a new task force would not introduce new expertise; it would replicate work already being done by licensed professionals and regulated institutions, which could result in misalignment of procedures and risk our bond rating and debt issuance. 

After looking into all of this, my takeaway is fairly straightforward. Residents should absolutely keep asking questions about the Village’s finances, and have multiple opportunities through the budget process to do so. There are budget feedback forms, public involvement meetings, transparency modules, and public comment opportunities available for residents to share their input. Public engagement is healthy and necessary. But it is equally important to recognize what already exists. Cottage Grove’s finances are not evaluated through informal debate. They are evaluated through a structured system that includes independent auditors, professional financial advisors, credit market assessments, and legal constraints. The question is not whether oversight exists. It clearly does. The question is whether creating an additional layer of review would improve decision-making or simply duplicate work already being done by qualified professionals, thereby introducing risk. Before adding new structures, it makes sense to fully understand the ones already in place.

Sources:
Village of Cottage Grove, 2024 Financial Statements
https://www.vi.cottagegrove.wi.gov/DocumentCenter/View/3703/2024-Financial-Statements

Village of Cottage Grove, 2026 Village Board Adopted Budget
https://www.vi.cottagegrove.wi.gov/DocumentCenter/View/4008/2026-Village-Board-Adopted-Budget

Village of Cottage Grove, Village Board Agenda – May 19, 2025
https://www.vi.cottagegrove.wi.gov/AgendaCenter/ViewFile/Agenda/_05192025-2192

Village of Cottage Grove / Edward Jones, Official Statement – General Obligation Promissory Notes, Series 2025A
https://www.edwardjones.com/sites/default/files/acquiadam/2025-05/WI-Cottage-Grove-POS.pdf

S&P Global Ratings, Cottage Grove 2025A Rating Information
https://disclosure.spglobal.com/ratings/en/regulatory/instrument-details/sectorCode/PUBFIN/entityId/15609/issueId/1844931

Ehlers, Debt Issuance & Management
https://www.ehlers-inc.com/services/debt-issuance-management/

Ehlers, Company Website
https://www.ehlers-inc.com/

Municipal Securities Rulemaking Board, Rule G-42: Duties of Non-Solicitor Municipal Advisors
https://www.msrb.org/Rules-and-Interpretations/MSRB-Rules/General/Rule-G-42

Growth Already Pays for Growth

One of the slogans in this election is “Growth Pays for Growth.” It is catchy. It sounds practical. And at first glance, it suggests a clear principle: new development should not leave existing residents holding the bag for new infrastructure.

New development should pay its fair share of infrastructure costs, and it does! Development in Cottage Grove does pay its way. It contributes upfront through utility, building, and park fees, and continues to contribute each year through property taxes that support public safety, schools, and the overall vitality of our community. Ongoing tax collection also pays for debt service and capital borrowing for facility projects.

The HeyDay development provides a good example. The project consists of 114 townhome rental units and fully complies with the approved Comprehensive Plan. No changes to the plan were required, and the project is actually less dense than the maximum density allowed. The developer entered contract in 2020, received all necessary approvals, and met every condition required by the Village.

As part of the project, the developer funded and constructed several community improvements, including:

  • Construction of a public road (Fundamental Way)
  • Bike and pedestrian connections along County Road BB and Buss Road to improve school access
  • Intersection and roadway improvements
  • Park development fees that funded Shady Grove Park in the neighborhood across the street

This approximately $40 million private investment includes private utilities and roadways (that the Village does not need public works to serve). This single development is projected to generate about $900,000 annually in property tax revenue, supporting public services and public safety. To put that into perspective, it would take roughly 70–80 single-family homes to generate a similar tax base, and those homes would also require the Village to maintain the associated infrastructure long-term

The Village uses impact fees to assign certain capital costs to new development. Cottage Grove’s draft impact-fee ordinance states that the fees are used for a developer’s proportional share of capital costs made necessary by land development, and that they are paid when a building permit is issued. The Village is not starting from zero. It already has a policy framework to ensure growth contributes.

Village materials also show that impact fees are tied to the Capital Improvement Plan and updated as the community grows. Projects likely to occur in the next three to five years are typically included in the needs assessment. That is exactly what responsible local government should be doing: planning ahead, matching fees to actual capital needs, and revisiting assumptions as the Village changes.

Growth also supports the Village in another way: it expands the tax base. The Village’s 2025 budget packet reports that net new construction in 2024 was 4.36 percent, one of the highest rates in Dane County. The same budget document notes that net new construction is critical under Wisconsin’s levy-limit system. In plain English, growth can help create fiscal capacity.

Between 2023 and 2025, building permits were issued for 122 single-family homes and 195 multi-family units. New housing creates demand for services but also adds value to the tax base. Growth is not just a cost. It is also part of how a community builds long-term fiscal strength.

At the same time, Village staff are clear that growth increases operating costs, especially in public safety. That is the part slogans usually skip. Growth is not free. But it is also inaccurate to pretend that growth contributes nothing and that existing residents pay everything. The reality is more serious and more complicated than a bumper-sticker phrase.

Cottage Grove also uses tax incremental financing as another development tool. The Village explains that TIF can fund infrastructure and that the increased property-tax collections generated by new development are used to pay debt associated with those project costs. The Village’s own budget materials state that TIF districts typically bear major development or planning costs. Again, the point is the same: growth already helps pay for growth.

So what is the actual responsibility of the Village Board? It is not to rely on slogans. It is to make sure the system works. That means following the Comprehensive Plan. It means phasing development so roads, utilities, and public safety keep pace. It means using impact fees carefully. It means using TIF only where it makes sense. It means being honest that growth can strengthen the tax base while also increasing service demands. And it means making decisions based on facts, not just campaign and political messaging.

The Village already has tools to ensure development contributes to infrastructure costs. The real responsibility of the Board is not to invent new slogans or committees, but to use the planning tools we already have effectively.

The April 7th Election in Cottage Grove Is Coming Up!

Cottage Grove works best when residents stay informed and participate. The Spring Election is approaching, and it is a good time for Cottage Grove residents to review the candidates and make a plan to vote. Local elections shape decisions that directly affect our community, from infrastructure and public services to long-term planning and growth.  The post may be updated with additional links to new information as provided by the candidates. The official Village website about elections is https://www.vi.cottagegrove.wi.gov/316/Elections.

Candidate Info

Below are the candidates who will appear on the ballot for Village Trustee, listed in ballot order with their candidate info. These are links to each candidate’s campaign information.

Peter DollFacebook  
Abbie McDowellFacebook  
Chris StoaFacebookCampaign Site 
Jordan H. ArcherFacebook  
Casey ErlandsonFacebookCampaign Site 
JP VillavicencioFacebookCampaign SiteInstagram

Candidate Interview Links

As of March 14, there are two newspaper articles that provided candidates the opportunity to answer several questions. Residents who want to learn more about the candidates can find posted candidate interviews at the following links:

Leader IndependentGet to know the candidates running for Cottage Grove village board  February 5, 2026Site
Wisconsin State JournalMeet the candidates for Cottage Grove trusteeJanuary 31, 2026Site

Meet and Greet Opportunities

Please note the Drumlin event is for residents only.
These events are open to the public.

Letters to the Editor

PublicationDateTitleCandidates
Leader Independent (HNG)March 6, 2026Letter | Erlandson would work for Cottage Grove’s futureErlandson
Leader Independent (HNG)March 16, 2026Stoa cares about us allStoa
Leader Independent (HNG)March 16, 2026Important election for Cottage GroveErlandson, Stoa, Villavicencio
Leader Independent (HNG)March 16, 2026Support for three Cottage Grove candidatesErlandson, Stoa, Villavicencio
WSJMarch 11, 2026Casey Erlandson cares about the future of Cottage Grove  Erlandson  
WSJMarch 8, 2026Back candidates to help Cottage Grove grow responsibly  Erlandson, Stoa, Villavicencio
Cap TimesMarch 6, 2026Erlandson would work for Cottage Grove’s future    Erlandson  
Leader Independent (HNG)March 9, 2026Support for Villavicencio  Villavicencio
Leader Independent (HNG)March 9, 2026Erlandson reliable, impartial, trustworthy  Erlandson
Leader Independent (HNG)February 9, 2026Be sure to vote in Cottage Grove primary on Feb. 17  Doll, McDowell, Archer
Leader Independent (HNG)February 10, 2026Be sure to vote on Feb. 17  Erlandson, Stoa, Villavicencio
Leader Independent (HNG)February 10, 2026Three Cottage Grove candidates have needed experience  Erlandson, Stoa, Villavicencio

Where to Vote in Cottage Grove

Polling places will be open on Election Day from 7:00 a.m. to 8:00 p.m.

Village residents vote at one of the following locations, depending on their ward. If you are not sure which ward you live in, you can look it up online before heading to the polls. https://myvote.wi.gov/en-us/Find-My-Polling-Place

Cottage Grove Village Hall
221 E. Cottage Grove Road
Wards 4, 6, 8, and 9

Granite Ridge School
4500 Buss Road
Wards 1, 2, 3, 5, 7, and 10

Absentee and Early Voting

Absentee voting is available for any voter who prefers to vote early. Residents can vote absentee in person at Village Hall during the clerk’s office hours in the weeks leading up to the election. You can also request that an absentee ballot be mailed to you. Ballots returned by mail or in person must be received by the clerk by 8:00 p.m. on Election Day.

Absentee ballots requested for the upcoming Spring Election were mailed today, March 10. There is still time to request an absentee ballot to be mailed to you. Go to the MyVote website (www.myvote.wi.gov) to request your ballot today.

Reminders:

  • The United States Postal Service recommends putting your completed ballot in the mail at least 5-7 days before the election. Ballots received after 8 p.m. on Election Day will NOT be counted, regardless of the envelope’s postmark.
  • The drop box for absentee ballots is open and located outside the main door to Village Hall. It will be open until 7 p.m. on April 7.
  • The last day to request an absentee ballot to be mailed is April 2 at 5 p.m.

Check Your Ballot

If you want to see exactly what will be on your ballot or confirm your voting location, the easiest place to start is MyVote Wisconsin.

The site allows voters to check registration status, view a sample ballot, request an absentee ballot, and find their polling place.

Visit myvote.wi.gov to look up your information.

Make a Plan to Vote

Spring elections often have lower turnout than fall elections, but they are just as important for the future of our community. Taking a few minutes to learn about the candidates and making a plan to vote helps ensure your voice is part of the conversation.

Debt is a Tool: Why Comparing Village Debt to Personal Debt Is Misleading

During local elections, it’s common to hear concerns about “village debt” and to equate it with impacts on property taxes.  I have often heard people say that our government should be run like a business or that municipal budgeting should be compared to personal finances. Treating budgeting and financing, including debt management, as the same as government, business, and personal planning is a mistake and can lead to poor future planning decisions. Our Village Trustees must lead and act with an understanding of the differences and realities of government financing and debt, and be able to explain why they differ. Municipal debt is not the same as personal or business debt.  If we treat them as identical, we end up drawing the wrong conclusions.

Households and businesses often plan around relatively short horizons, years or decades tied to income, retirement, or market cycles. When a household takes on debt, there’s a ticking clock. An adult has a working career that eventually ends. Debt must be paid off or significantly reduced before retirement, or you risk serious financial trouble.

A municipality is fundamentally different. A village does not retire. Governments manage infrastructure and services that last 30 to a 100 years. Roads, water systems, libraries, and public safety facilities are designed to serve multiple generations. Financing them strictly from current revenue can actually be unfair to future users who benefit but didn’t help pay. It has ongoing authority to levy taxes and collect fees. Because it exists indefinitely, it can responsibly spread the cost of long-lived infrastructure over decades. In public finance, this is called intergenerational equity: people who benefit from an asset over time help pay for it. If Cottage Grove builds a road that will last 30 years, it makes sense for residents over that period to share in paying for it, not just today’s homeowners, but tomorrow’s new property owners.

Businesses use loans and business credit cards to supplement cash flow and fund payroll, inventory, and other short-term expenses. In personal finance, loans are taken out to purchase homes, automobiles, and educational expenses. Credit cards are used for home goods and services. In business and personal financial management, if a loan or debt is not paid off, the risk is that the asset will default and lead to bankruptcy.

Municipalities have guardrails that significantly reduce the risk of loan defaults. Wisconsin municipalities operate under a state law that caps General Obligation (GO) debt at 5% of equalized property value.[1] This creates a hard statutory ceiling. Debt levels are publicly reported and audited annually. These guardrails are built into state law — something households and businesses lack.

According to the Village of Cottage Grove’s 2024 audited financial statements:[2] the equalized property value is $1,358,209,100, setting the legal GO debt limit at $67,910,455. The Village’s outstanding debt is $31,936,707, which is 47%.  These figures place Cottage Grove in the middle range of comparable growth-oriented Dane County communities based on Wisconsin Department of Revenue municipal debt reports.[3]

Municipal debt typically finances long-lived capital assets such as roads and street reconstruction, water and sewer infrastructure, stormwater systems, fire stations and equipment, public safety vehicles, as well as parks and community facilities. These assets often have useful lives of 20 to 50 years. Borrowing spreads costs over the period in which residents benefit. However, municipal debt can not be used to fund services and operations.

Instead of focusing solely on the total dollar amount, public finance professionals evaluate debt as a percentage of equalized value, the percentage of the statutory debt limit used, debt service as a share of the operating budget, fund balance reserves, credit ratings, and alignment with long-term capital planning. The Wisconsin Legislative Fiscal Bureau notes that municipal finance comparisons require context, as accounting categories and funding mechanisms differ across communities [4].  This is a lot for the Village Trustees and Administrative staff to consider as they plan for our community’s long-term future.

Municipal debt becomes concerning when it approaches the 5% statutory cap, debt service crowds out essential services, funds are borrowed for operating expenses instead of capital assets, reserves are depleted, or credit ratings decline. Simply having debt, however, is not, by itself, evidence of fiscal mismanagement or a financial crisis.

Municipal debt is far more comparable to a long-term mortgage on infrastructure than to a credit card balance. Based on audited 2024 data, Cottage Grove is currently utilizing about half of its allowable GO debt capacity under Wisconsin law. The meaningful discussion for residents is not whether debt exists, but whether borrowing is strategic, sustainable, and aligned with long-term community goals. Debt is a tool. The question is whether we are using it wisely to build a strong future for Cottage Grove.

Personal credit ratings, like a FICO score, are automated scores based on an individual’s borrowing and repayment behavior, such as payment history, credit utilization, length of credit history, and recent applications. Municipal credit ratings are forward-looking opinions about a local government’s ability and willingness to repay public debt, based on factors like the strength of the tax base, financial reserves, budget performance, debt burden, management practices, and legal revenue-raising authority [5]. Our Village has an S&P Global Ratings credit rating of AA on its general obligation borrowing, which is considered high-grade and reflects a strong capacity to meet financial commitments; in practical terms, that “AA” level is viewed as a solid, favorable rating that typically supports lower borrowing costs and signals sound financial management compared with lower-rated municipalities. This rating demonstrates our Village is not in a debt crisis. Long-term debt can be used to spread the cost of growth out over years to account for new developments and businesses. 

Public finance tries to answer a key question: Who benefits, and who should pay? Sometimes the right answer is current taxpayers, sometimes it’s future users through debt, sometimes it’s new development through fees or a combination thereof. When those distinctions are ignored, communities often end up with two common problems:

  • Deferred maintenance and infrastructure gaps, or
  • Short-term tax decisions that create higher long-term costs.

Government debt has been a historic tool used since the need to fund the American Revolution. Alexander Hamilton saw government debt as a powerful tool rather than a fatal weakness, as long as it was managed responsibly. In his view, public credit could help a young nation stabilize its finances, build trust at home and abroad, and create the conditions for economic growth. He argued that honoring debts in full and on time would establish the United States’ reputation, making it easier to borrow in emergencies and attracting private investment. At the same time, he did not endorse unlimited borrowing; he emphasized regular revenue (especially through taxes and tariffs) and careful administration so that debt strengthened the nation’s capacity rather than undermining it.

During the upcoming April 7th election, please consider how the Village Trustee candidates’ understanding of how to use municipal debt responsibility to plan the future of our Village.  

— Stefan Wahe, Village Resident

Sources

Please note that I used ChatGPT to assist in researching this topic and identifying reputable sources for information.  I verified that the references were accurate and the writing is my own work.

[1] Wisconsin Statutes §67.03 – Municipal Borrowing; 5% debt limit based on equalized value.

[2] Village of Cottage Grove, Wisconsin. 2024 Annual Financial Statements (Audited), Management Discussion & Analysis and Debt Note Disclosures.

[3] Wisconsin Department of Revenue. 2024 Municipal Debt Margin Report (Statewide Data).

[4] Wisconsin Legislative Fiscal Bureau. Informational Paper on Municipal and County Finance, 2025 Edition.[5] S&P Global, Understanding Credit Ratings

The Cost of Cottage Grove’s “New” Impact Fees

When I learned the Village was considering updating its impact fee ordinance, I attended a listening session to better understand the issue. What follows is what I learned and what I believe should happen next. Seeing that the Village was hosting listening sessions on the topic encouraged me to participate. The sessions were led by Village Staff. This article is about what I have learned since attending and some possible next steps.

Impact fees emerged in the late 1980s and early 1990s as state and federal aid for local infrastructure declined and growing communities faced increasing pressure to expand roads, utilities, parks, and public safety facilities. In Wisconsin, municipalities were authorized to impose impact fees in 1993 under §66.0617, which established strict standards to ensure that fees are tied to new growth and do not fund existing deficiencies. Smaller communities often rely on impact fees because they typically have limited tax bases and borrowing capacity, yet still experience steady residential growth that requires expanded water, sewer, and other capital infrastructure. For these communities, impact fees are intended to ensure that new development contributes its proportionate share toward the cost of growth rather than shifting those costs entirely onto existing taxpayers.

Impact fees are paid when a building permit is issued and are legally the responsibility of the developer or property owner. In practice, however, the cost is built into the project and passed along through home prices, rents, or commercial lease rates. While collected from builders, the economic impact ultimately flows to home buyers and business customers at a higher rate than the original impact fee. The National Association of Home Builders study estimates a 20% increase between the original fee and the fee charged to the home buyer. A simple rule of thumb from commercial real-estate finance is that because value is tied to income (via the capitalization rate), each $1 per square foot of one-time added cost can require roughly $0.05–$0.08 per square foot per year in additional net operating income, which tends to show up in what tenants ultimately pay or the consumer’s of the tenets goods and services.   

The Village’s current impact fee ordinance has been in place since 1996, without any inflation adjustment. Homes built today pay essentially the same fee as homes built in 1996. Updating water and sewer fees to reflect current infrastructure costs is reasonable. An update to the fees is long overdue. Along with updating the sewer and water fees, the Village Trustees asked to consider adding a new public safety fee. This is an interesting idea to fund public safety services as the Village grows. The draft of the revised ordinance can be located on the Village Website about impact fees.

The Village enlisted Ehlers, an industry-leading municipal advisory firm, to conduct an impact fee study to consider resetting the sewer and water impact fees and adding a new public safety fee. The study reviewed the Village’s Utility Master Plan and identified the following:

  • Future growth will require the construction of Well #5, for which 100% of Well #5’s capacity is attributable to future growth, which can be funded through the updated water impact fee.
  • The proposed sewer fee supports the new Ridge Lift Station and interceptor project, finding that 93% of the project benefits future growth, while 7% addresses existing system needs.
  • The public service fee could be used to complement funding for the new police facility, which will cost $ 14.66 million. The study allocates 52% of that cost to new growth, while the other 48% would address deficiencies. The new impact fees for a new single-family home would increase to $6,239, before including the additional park fees and parkland fees.

At face value, it seems obvious that the Village should impose an impact fee on new development. Water and sewer assets can be directly connected to a new well and lift station. However, the same calculations used for infrastructure should not be used to fund services, largely because public safety is driven by policy, whereas utilities are directly aligned with use. Policy decisions are aligned with staffing level, space needs, and facility size. Unlike a well or lift station, the size of a police facility involves judgment about service levels, growth projections, and operational preferences. The details of the methodology matter.

  • Public Safety Facilities Are Not Utility Infrastructure: Water and sewer systems expand in measurable units such as gallons, REUs, and pipe capacity. Public safety facilities are more complex and dependent on policies and decisions that consider staffing, space standards, and facility size, which are partially discretionary. Unlike a well or lift station, the size of a police facility involves judgment about service levels, growth projections, and operational preferences.
  • Risk of Legal and Procedural Challenges: Wisconsin law requires impact fees to bear a rational relationship to growth, exclude existing deficiencies, be reduced for grants and other capital funding, and be spent within statutory timelines. Public safety facilities are more likely to face scrutiny regarding how deficiencies were calculated, whether staffing projections are growth-driven, and if the facility is oversized relative to actual need. If challenged, legal costs ultimately fall on taxpayers.
  • Housing Affordability and Market Competitiveness: The study estimates that the combined impact fees would increase monthly housing costs by approximately $41 on a $450,000 home. That may seem modest in isolation, but impact fees are paid upfront at permit issuance; they stack with park fees, land dedication fees, and rising construction costs, and developers compare communities regionally. If Cottage Grove becomes meaningfully more expensive than neighboring municipalities, development may slow or shift.  Slower growth means a smaller tax base, a greater burden on existing residents, and less housing supply.
  • Effects on Commercial Tenants and Consumers: The proposed commercial impact fees in Cottage Grove (including a law enforcement impact fee of about $1.08 per square foot) would add roughly $30,000 in fee costs for a 28,000 sq ft facility (the same size as the new police station). When combined with separate water and sewer impact fees (based on meter size), building permits, park fees, etc., the total charges could reach hundreds of thousands of dollars. This creates a strong risk that commercial and industrial developers choose to build in neighboring communities instead. That would constrain the growth of our tax base, weaken support for local schools, and reduce local shopping, dining, recreation, and service options.
  • Establishes Precedence for Future Service-Based Fees: Other communities, such as McFarland, have expanded impact fees beyond utilities to include police and library facilities. While permitted under statute, this illustrates how impact fees can evolve into funding mechanisms for broader public services. Over time, service-based impact fees may begin to resemble broad-based revenue tools rather than narrowly tailored growth infrastructure funding. 

Impact fees are a legitimate and useful tool when carefully applied. Utilities like water and sewer make sense and are grounded in measurable capacity expansion. But expanding impact fees into public safety introduces greater subjectivity, legal complexity, and economic risk.

What I have taken away from researching impact fees is that Cottage Grove should update its existing water and sewer impact fee ordinance, ensure continued compliance with Wisconsin Statute §66.0617, and refrain from adopting the proposed law enforcement impact fee. This balanced approach supports infrastructure growth while protecting housing affordability and economic competitiveness.

At the March 2 Village Board Meeting, the Trustees will discuss the proposed changes outlined here. If you want your voice considered, attend the meeting and offer a public comment or send a comment online via the Village Forum Center

Transparency is a Shared Responsibility

Every election season, you’ll hear candidates say one thing again and again: “We support transparency.” That sounds great—but what does it actually mean when we’re talking about running our Village government?

Transparency isn’t just a slogan, it’s a practice. It’s about how information flows between your Village Board and everyday residents. It’s how decisions are made, how your tax dollars are spent, and whether you have a meaningful chance to participate in shaping your community.

At its core, government transparency means making actions, decisions, and information accessible, understandable, and timely for the public. Transparency lets residents see how and why decisions are made, understand how public funds are spent, access meeting materials, budgets, reports, and records, and participate meaningfully in civic processes.  In other words, transparency is about visibility and participation by all parties involved.

Elements of successful transparency and how the Village compares include:

  • Clear and Easy Access to Meeting Information:  Open meetings with agendas and minutes posted online, for residents to review before decisions are made. The Village posts this information in the Agenda Center at https://www.vi.cottagegrove.wi.gov/agendacenter. Current and archived meeting agendas and minutes for boards and commissions are available.
  • Opportunities for Public Participation: The Village offers residents ways to participate in meetings, both in person and online. Board and committee meetings are public and can be attended in person and virtually, via Zoom.  There is time during the meeting for brief public comments.  Residents can also contact the board through the Board’s email address Emailvillageboard@villageofcottagegrove.gov or the Wish to Speak form at https://www.vi.cottagegrove.wi.gov/FormCenter/Wish-to-Speak-Form-14/Wish-to-Speak-Form-59.
  • Accessible Decision Records: Easy access to Trustee voting records, staff reports, and discussion summaries makes governance easier to understand. Currently, these are listed in the Board meeting minutes. However, this is a potential area for improvement that will help residents better understand how the Trustees make decisions.
  • Easy Navigation and Searchability: Government transparency is not just about posting data on a website.  It needs to be easy to find, navigate, and search. This includes searchable agendas over multiple years or a centralized data portal for budgets, financials, planning documents, and other records. Some of these tools are available on the Village website, but the search capabilities can be enhanced.
  • Regular Reporting on Budgets & Finances: Budget transparency is especially critical. Residents must be able to see how revenue is collected and how tax dollars are allocated and spent, ideally with plain-language explanations and visuals.  The Village worked with ClearGov to provide interactive information about the Villages Finances.  The information includes revenues, expenditures, demographics, and debt. This information can be viewed at https://cleargov.com/wisconsin/dane/village/cottage-grove.
  • Access to Trustees and Village Staff: In addition to formal board and committee meetings, Trustees and Village Administrative Staff should be available to the public to answer questions and hear input. Residents can reach out to the board and departments via email, web forms, or by attending other public sessions, such as Village Voice – Community Office Hours or presentations about specific projects.

As a community, we benefit from transparency with our elected officials and the Village staff. Lack of transparency hurts trust and fosters suspicion, leading to a lack of community participation. On the other hand, too much transparency, especially without context, can be overwhelming and confusing.  Good transparency is not about quantity; it is about accessibility, clarity, and timing.   However, good transparency is not just the responsibility of the Trustees or the Village Staff; it is the community’s responsibility to engage with the resources provided, evaluate the information, and find the facts while dismissing misinformation from other sources, such as social media or the rumor mill.

To be honest, transparency is what our voters make of it. It is how they participate. Do they read the newsletters that come out? Do they visit the Project’s page on the website, or do they seek the truth rather than opinions, speculation, and conspiracy theories?  If we want transparency, then we must participate and interact with the resources provided.